This is an excellent opportunity to join a well-established FinTech company, Great Place to Work® certified, where Finance and Technology converge to deliver some of the most reliable, high-performance, and low-latency systems and infrastructures in the industry. 

We are seeking a professional and motivated Executive Secretary to provide personalized secretarial and administrative support to the Chief Technology Officer (CTO) and across the Technology Divisions. In this pivotal role, you will play a crucial part in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and handling confidential information with discretion. If you are organized, proactive, and thrive in a dynamic environment, we would love to hear from you!

The role reports to the Chief Technology Officer (CTO).

Key Accountabilities

1. Executive & Administrative Support

• Act as the point of contact between the CTO and internal/external clients
• Prepare, coordinate, and provide the necessary materials for the CTO's participation in meetings and events
• Evaluate, prioritize, and promote a wide range of complex and confidential requests/suggestions submitted to the CTO for review and approval
• Screen and direct phone calls and distribute correspondence/communication accordingly
• Handle requests and queries appropriately
• Manage the daily/weekly/monthly agenda and organize meetings, appointments, and events
• Make travel arrangements for the Technology Divisions
• Take dictation and minutes in meetings with Board members
• Produce reports, presentations, and briefs

2. Office & Operational Management

• Devise and maintain an office filing system
• Be aware of and implement office administration duties in collaboration with other units and staff members within the company
• Manage all procurement-related activities for the Technology Divisions

Knowledge and experience

• At least 5 years of experience in a similar role, preferably in fast-paced companies
• Degree or Diploma of Higher Education

Skills & Competences

• Strong interpersonal communication skills and customer orientation
• Excellent written and verbal communication skills in English & Greek
• Excellent time management and problem-solving skills
• Committed to following procedures
• Ability to work effectively in a fast-paced environment with dynamic conditions/priorities and multiple roles
• Ability to manage crisis and maintain patience and a professional posture
• Strong collaborator with exceptional planning and organizational skills
• Flexibility and adaptability
• Ability to demonstrate discretion and confidentiality at all times
• MS Office proficiency (Word, Excel, PowerPoint, Visio)
• Good working knowledge of SAP
• Up-to-date with the latest office applications and collaboration tools (MS Teams, Webex, etc.)
• Fulfilled military obligations (for men)

What we offer

At Athens Exchange Group, we highly value our employees and provide them with a work environment that fosters creativity and personal growth. Our compensation and benefits scheme is designed to support our employees and their families, and it includes:

• Hybrid working model
• Competitive base salary
• Annual bonus based on company and individual performance
• Retirement savings plan, according to company policy
• Private health & life insurance with free inclusion of family members
• Family benefits (Kindergarten and summer camp allowance, Christmas gifts, increased parental leave, etc.)
• Subsidized meals in the company restaurant
• Access to online training platforms such as LinkedIn Learning, Udemy, Pluralsight & continuous learning opportunities
• 24/7 employee assistance program
• Participation in company sports activities (e.g., soccer, basketball, beach volleyball, pilates)

ATHEXGROUP is committed to providing equal employment opportunities and positively encourages applications from suitably qualified candidates regardless of gender, age, disability, religion, race, nationality or origin, gender identity and/or expression, sexual orientation, or any other status protected by applicable law.